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Gdpr Privacy | Mandlis
Data Breach Response Policy(Purpose)
The purpose of the policy is to establish the goals and the vision for the breach response process. This policy will clearly define to whom it applies and under what circumstances, and it will include the definition of a breach, staff roles and responsibilities, standards and metrics (e.g., to enable prioritization of the incidents), as well as reporting, remediation, and feedback mechanisms.
The policy shall be well publicized and made easily available to all personnel whose duties involve data privacy and security protection.
Mandlis Informatics Private Ltd Information Security's intentions for publishing a Data Breach Response Policy are to focus significant attention on data security and data security breaches and how Mandlis Informatics Private Ltd’s established culture of openness, trust and integrity should respond to such activity.
Mandlis Informatics Private Ltd Information Security is committed to protecting Mandlis Informatics Private Ltd's employees, partners and the company from illegal or damaging actions by individuals, either knowingly or unknowingly.
This policy mandates that any individual who suspects that a theft, breach or exposure of Mandlis Informatics Private Ltd Protected data or Mandlis Informatics Private Ltd Sensitive data.
This e-mail address, phone number, and web page are monitored by the Mandlis Informatics Private Ltd’s Information Security Administrator.
This team will investigate all reported thefts, data breaches and exposures to confirm if a theft, breach or exposure has occurred. If a theft, breach or exposure has occurred, the Information Security Administrator will follow the appropriate procedure in place.
This policy applies to all whom collect, access, maintain, distribute, process, protect, store, use, transmit, dispose of, or otherwise handle personally identifiable information or Protected Health Information (PHI) of Mandlis Informatics Private Ltd members. Any agreements with vendors will contain language similar that protects the fund.
Policy Confirmed theft, data breach or exposure of Mandlis Informatics Private Ltd Protected data or Mandlis Informatics Private Ltd Sensitive data
As soon as a theft, data breach or exposure containing Mandlis Informatics Private Ltd Protected data or Mandlis Informatics Private Ltd Sensitive data is identified, the process of removing all access to that resource will begin.
The Executive Director will chair an incident response team to handle the breach or exposure.
The team will include members from:
Finance (if applicable)
Member Services (if Member data is affected)
The affected unit or department that uses the involved system or output or whose data may have been breached or exposed
Additional departments based on the data type involved, Additional individuals as deemed necessary by the Executive Director
The Executive Director will be notified of the theft, breach or exposure. IT, along with the designated forensic team, will analyze the breach or exposure to determine the root cause.
Work with Forensic Investigators
As provided by Mandlis Informatics Private Ltd cyber insurance, the insurer will need to provide access to forensic investigators and experts that will determine how the breach or exposure occurred; the types of data involved; the number of internal/external individuals and/or organizations impacted; and analyze the breach or exposure to determine the root cause.
Develop a communication plan.
Work with Mandlis Informatics Private Ltd communications, legal and human resource departments to decide how to communicate the breach to: a) internal employees, b) the public, and c) those directly affected.
Ownership and Responsibilities
Roles & Responsibilities:
Sponsors - Sponsors are those members of the Mandlis Informatics Private Ltd community that have primary responsibility for maintaining any particular information resource. Sponsors may be designated by any Mandlis Informatics Private Ltd Executive in connection with their administrative responsibilities, or by the actual sponsorship, collection, development, or storage of information.
Information Security Administrator is that member of the Mandlis Informatics Private Ltd community, designated by the Executive Director or the Director, Information Technology (IT) Infrastructure, who provides administrative support for the implementation, oversight and coordination of security procedures and systems with respect to specific information resources in consultation with the relevant Sponsors
Users include virtually all members of the Mandlis Informatics Private Ltd community to the extent they have authorized access to information resources, and may include staff, trustees, contractors, consultants, interns, temporary employees and volunteers.
The Incident Response Team shall be chaired by Executive Management and shall include, but will not be limited to, the following departments or their representatives: IT-Infrastructure, IT-Application Security; Communications; Legal; Management; Financial Services, Member Services; Human Resources.
Any Mandlis Informatics Private Ltd found in violation of this policy may be subject to disciplinary action, up to and including termination of employment. Any third party partner company found in violation may have their network connection terminated.
Encryption or encrypted data – The most effective way to achieve data security. To read an encrypted file, you must have access to a secret key or password that enables you to decrypt it. Unencrypted data is called plain text;
Plain text – Unencrypted data.
Hacker – A slang term for a computer enthusiast, i.e., a person who enjoys learning programming languages and computer systems and can often be considered an expert on the subject(s).
Protected Health Information (PHI) - Under US law is any information about health status, provision of health care, or payment for health care that is created or collected by a "Covered Entity" (or a Business Associate of a Covered Entity), and can be linked to a specific individual.
Personally Identifiable Information (PII) - Any data that could potentially identify a specific individual. Any information that can be used to distinguish one person from another and can be used for de-anonymizing anonymous data can be considered
Protected data - See PII and PHI
Information Resource - The data and information assets of an organization, department or unit.
Safeguards - Countermeasures, controls put in place to avoid, detect, counteract, or minimize security risks to physical property, information, computer systems, or other assets. Safeguards help to reduce the risk of damage or loss by stopping, deterring, or slowing down an attack against an asset.
Sensitive data - Data that is encrypted or in plain text and contains PII or PHI data. See PII and PHI above.
Acceptable Use Policy
IT security team’s intentions for publishing an Acceptable Use Policy are not to impose restrictions that are contrary to Mandlis Informatics Private Ltd’s established culture of openness, trust and integrity. IT security team is committed to protecting Mandlis Informatics Private Ltd's employees, partners and the company from illegal or damaging actions by individuals, either knowingly or unknowingly. Internet/Intranet/Extranet-related systems, including but not limited to computer equipment, software, operating systems, storage media, network accounts providing electronic mail, WWW browsing, and FTP, are the property of Mandlis Informatics Private Ltd. These systems are to be used for business purposes in serving the interests of the company, and of our clients and customers in the course of normal operations. Please review Human Resources policies for further details.
Compliance Measurement The IT security team team will verify compliance to this policy through various methods, including but not limited to, business tool reports, internal and external audits, and feedback to the policy owner. Exceptions Any exception to the policy must be approved by the IT security team team in advance. Non-Compliance An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. Related Standards, Policies and Processes Data Classification Policy Data Protection Standard Social Media Policy Minimum Access Policy Password Policy Definitions and Terms The following definition and terms can be found in the SANS Glossary located at: https://www.sans.org/security-resources/glossary-of-terms/
Electronic email is pervasively used in almost all industry verticals and is often the primary communication and awareness method within an organization. At the same time, misuse of email can post many legal, privacy and security risks, thus it’s important for users to understand the appropriate use of electronic communications. Purpose
The purpose of this email policy is to ensure the proper use of Mandlis Informatics Private Ltd email system and make users aware of what Mandlis Informatics Private Ltd deems as acceptable and unacceptable use of its email system. This policy outlines the minimum requirements for use of email within Mandlis Informatics Private Ltd Network. Scope
This policy covers appropriate use of any email sent from a Mandlis Informatics Private Ltd email address and applies to all employees, vendors, and agents operating on behalf of Mandlis Informatics Private Ltd.
All use of email must be consistent with Mandlis Informatics Private Ltd policies and procedures of ethical conduct, safety, compliance with applicable laws and proper business practices. Mandlis Informatics Private Ltd email account should be used primarily for Mandlis Informatics Private Ltd business-related purposes; personal communication is permitted on a limited basis, but non-Mandlis Informatics Private Ltd related commercial uses are prohibited. All Mandlis Informatics Private Ltd data contained within an email message or an attachment must be secured according to the Data Protection Standard.
Email should be retained only if it qualifies as a Mandlis Informatics Private Ltd business record. Email is a Mandlis Informatics Private Ltd business record if there exists a legitimate and ongoing business reason to preserve the information contained in the email. Email that is identified as a Mandlis Informatics Private Ltd business record shall be retained according to Mandlis Informatics Private Ltd Record Retention Schedule.
The Mandlis Informatics Private Ltd email system shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, hair color, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin. Employees who receive any emails with this content from any Mandlis Informatics Private Ltd employee should report the matter to their supervisor immediately.
Legal and Regulatory Compliance Policy
Mandlis Informatics Private Ltd is committed to and conducts its business activities lawfully and in a manner that is consistent with its compliance obligations.
The Legal and Regulatory Compliance Policy (Compliance Policy) establishes the overarching principles and commitment to action for Mandlis Informatics Private Ltd with respect to achieving compliance by:
identifying a clear compliance framework within which Mandlis Informatics Private Ltd operates;
promoting a consistent, rigorous and comprehensive approach to compliance throughout Mandlis Informatics Private Ltd;
developing and maintaining practices that facilitate and monitor compliance within Mandlis Informatics Private Ltd;
seeking to ensure standards of good corporate governance, ethics and community expectations; and engendering a culture of compliance where every person within Mandlis Informatics Private Ltd accepts personal responsibility for compliance and acts ethically and with integrity.
This policy applies to Mandlis Informatics Private Ltd.’s directors and employees, and to all contractors working for or at Mandlis Informatics Private Ltd (our people). Mandlis Informatics Private Ltd.’s legal and regulatory compliance obligations include:
Legal obligations, including: o legislative;
permits, licences and other forms of authorisation; o common law;
equitable obligations; and relevant industry codes and compulsory standards;
External obligations, including:
Regulatory policies and codes; and Mandlis Informatics Private Ltd policies, procedures and guidelines.
Detailed operational procedures support Mandlis Informatics Private Ltd’s legal and regulatory compliance obligations.
If you have any questions about this GDPR -PRIVACY POLICIES, please contact us at:(https://www.mandlis.com/contactus)